Procedures for confidential public records to be approved

A draft decree of the Cabinet of Ministers “On the approval of the instructions on the procedure for confidential record-keeping in state bodies” has been published on the portal regulation.gov.uz. The project was initiated by State Inspection for Control in the field of information and telecommunications.

The Chancellery is now responsible for the confidential record-keeping in State bodies (control of registration, reproduction, storage and use of documents, folders and publications classified as “Confidential”).
  
The Chancellery provides organizational and methodological guidance in the handling of the documents, as well as monitoring the execution of confidential documents in the constituent units of state bodies and departmental organizations.

An employee who is allowed to work with confidential documents must sign a supplementary agreement on the non-disclosure of confidential information and commercial secrets in accordance with the Law “On Commercial Secrets”.

Prior to working with confidential documents, the employee must familiarize himself with the Instruction, a list of information classified as confidential information and other regulations on working with confidential information, and sign the appropriate registration forms.

The decision on the classification of the document as confidential and putting “Confidential” sign on it is made based “on the list of information considered as confidential” by:

- The executor during the preparation of the draft document;
- The head of a state body or its constituent unit while signing a document.

The heads and authorized employees of state bodies may remove the “Confidential” sign (with written notification), if documents and information prepared by the mentioned state body, as well as those received from their constituent units and departmental organizations, do not coincide with the information specified in the “The list of information considered as confidential”, or in case of changes in information, loss of its confidentiality and importance.

The heads and authorized employees of state bodies are personally responsible for the justification of classifying the signed documents and publications as “Confidential”, as well as for declassifying them.

The processing of confidential documents should only be carried out using certified electronic document circulation systems.